Reports to:   Vice President, Human Resources

Qualifications: 

• College degree in Business Administration, Communications, or related discipline preferred
• Min. 1-2 years of work experience in a professional office setting 
• Must be able to multi-task; excellent attention to detail; strong organizational and time management skills
• Ability to handle and maintain sensitive confidential information is a must
• Excellent interpersonal skills required
• Must have a friendly, internal customer-oriented while maintaining professional demeanor  
• Excellent verbal and written communication skills
• Strong computer skills with excellent proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
• Some basic knowledge of human resources/recruiting discipline is a plus

Position Description

Will provide a wide-range of personnel and administrative support in such areas of recruiting and placement; benefits; and personnel services.  Specific duties include, but not limited to:

• assisting with the overall recruitment/hiring process, including creating recruiting paperwork (requisition forms and position description); maintaining job postings and applicant flow log; updating the company Career website and HR tracking system; sorting through resumes and screening of candidates; processing of employment application; responding to verbal and written requests for information; scheduling interviews with job applicants and interviewing managers; coordinating and/or performing reference checks for employee candidates; employment verification, preparing offer letters, and processing new hires, coordinating new hire orientations and terminations; and filing
• Preparing and maintaining confidential reports and records
• Preparing correspondence; producing, editing, and formatting documents
• Tracking organizational headcount and updating organizational charts
• Asisting the Payroll/Benefits Coordinator with the overall employee beneifits administration; assembling benefit package and ensuring that all benefits information, including enrollments and changes, are properly documented and routed in a timely manner
• Collecting timesheets and updating PTO record
• May assist with payroll
• Answering main phone, route callers
• Receiving, sorting, and distributing the office mail
• Assisting/coordinating with other administrative staff with company events
• May provide support to other personnel, as needed, in the absence of other administrative support
• Back-up support to the Human Resources departments, as needed and assigned